Seven Questions You Can Use to Move from Manager to a Leader

Jonathan Reitz provided this week’s article as a companion to his podcast Management Vs Leadership: How Coaching Skills Make a Difference. This is part of the World Business and Executive Coach Summit (WBECS) interview series.

Many careers get built around the mysterious difference between a manager and a leader. Don’t believe me? Google how to become a leader some time. But what IS that difference?

Both get things done. Each produces on strategic initiatives and business outcomes. Execution is a priority no matter what your career trajectory, especially coming out of COVID-19. The entrepreneurial view requires the action-reflection cycle to move an organization forward. It’s not accidental that action leads to that combination.

Leaders follow a vision that they see and communicate to their followers. Understanding where you and the organization are going is the first step to having others follow. How a leader develops that vision and owns it is another article.

But mixing in another slight mindset shift sets leaders apart: Leaders intentionally look for opportunities to unlock/develop the people around them. When you follow or work for a true leader, full potential is within reach for both the individual and the organization.

Bringing that future to life challenges even an excellent leader. And taking people with you as you move toward a vision requires handling changing conditions and expectations.

How can an effective leader release the people around them to reach their potential? Here are seven structured, systematic questions that you can use to challenge the people around you in developmental conversations:

1. What progress have you made?

Right out of the gate, a leader has to decide: will it be more helpful to track progress by measuring back from the starting point? Or is the distance to the goal more compelling? Looking back to where you started roots the progress conversation in tangible outcomes. Keeping your eyes on what’s in front builds ownership of the vision. Both have solid reasoning behind them.

2. How on track are you?

This second question invites an assessment of the progress from the perspective of the client/team member. Leaders who develop people gain insight into how well their team evaluates their progress, a key growth area. You’ll not only measure progress but also understand and improve strategic skills. Sharpening this area equips individual contributors to level up to leadership.

3. What’s working?

Now we move from the strategic to the tactical. This question focuses on the practical actions that have produced beneficial results in the recent past. For example, the conversation might focus on the results produced since the last you spoke. You can target these areas later in the conversation.

4. What’s not working?

This practical corollary to the last question explores actions that produced unhelpful or useless results. These items can be shut down or cut back.

5. What are you learning?

The client describes their discoveries out loud. The process of forming their learning into clear thoughts and then pushing the words out of their mouth reinforces the insight. The client hears their words and gauges their reaction to them, which further confirms the moment. This question drives discoveries more often than any of the others, so don’t miss the opportunity to ask it!

6. What needs to change?

Adapting or developing a client’s thinking becomes the goal here. Learning that gets named but not acted on slows development. Be sure to connect the change with the realizations identified previously. Even a few moments of reflection may inspire new connections and actions.

7. What now/next?

Splitting the last step into two questions helps team members focus and order their commitments.

– “What now?” points to the first thing the client will do after the conversation ends. This action grows out of the last two questions and should move the client toward the critical outcome.

– “What next?” carries a less clear priority. As long as what the client names in response to this question moves them toward their vision/goal, the timeline can be more open-ended. A good rule of thumb expects completion of this action before the following conversation or next team meeting.

These seven questions shift a manager from directing the actions and priorities toward being a leader that invites team members to make meaningful contributions daily. The mindset shift requires the leader to depend on team members and work to bring out the team’s abilities. Team member growth AND bottom-line outcomes indicate how well this is working.

Important note: This seven-question framework only works if there is an existing goal, vision, or destination. The leader and the team member focus together toward specific outcomes. Clarity wins. Ideally, the client names the target as the conversation begins. If that target isn’t clear in the client’s mind, the leader/coach becomes most effective by asking open-ended questions that become specific about what they want to accomplish.

Whether you or the team member identified the future target isn’t the point. Clarity about what you want is the multiplier. It’s potent if you can specify how you’ll know you’re getting what you want in the moment.

One unintended side effect is that this approach can make your team more prone to turnover. BUT it’s the kind of turnover that comes from team members being promoted or taking on more responsibility. The converse of this side effect is that you will become the leader in your organization that helps people advance their careers, and that is a decisive recruiting advantage!

About the Author:

Jonathan Reitz, MCC is CoachNet FLUXIFY’s Director for Training/CEO. Jonathan holds the Master Certified Coach (MCC) credential in the International Coaching Federation.   He’s also the co-founder of the Team Coaching Global Alliance, and has been featured multiple times on the World Business and Executive Coaches Summit (WBECS).

He wrote Coaching Hacks:  Simple Strategies to Make Every Conversation More Effective.  Jonathan is a member of the faculty in the Weatherhead School of Management Coaching Program at Case Western Reserve University.  Jonathan Reitz lives in Cleveland, Ohio with his wife Joy and daughter Julia.   Find him online at www.jonathanreitz.com